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Product: SARS·TRAK
SARS·TRAK is a student self-serve check-in/check-out system for measuring students' use of college services, such as advising, counseling, library, labs,
tutoring, career centers, and other services. A PC at each site prompts students to record their arrivals, reasons for their visits, and departures. Students can enter
their ID numbers using a keyboard, touch screen, or scanning device, such as a card reader or wand. Since students are prompted by on-screen instructions, no training
is needed. SARS·TRAK supports multiple languages.
When integrated with SARS·GRID, students may use the system to self-register for walk-in visits and check in for appointments, at which time the advisor will be
notified of the student's arrival and the student's attendance will be recorded. Students may also use SARS·TRAK to book same day and future appointments.
SARS·TRAK Features
System Administration and Set-up Features:
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Each department can design its unique parameters - ID formats,
codes describing reasons for service, user names, languages, and more |
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Each department controls access to its own system and student data. Access can
be assigned to users based on their roles and the desired level of access, all of which can be individually established on a department by
department basis. |
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Multiple student ID formats are supported. |
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Classes can be imported from the host server and used in a variety \
of ways, including: |
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to use classes as reasons for a service |
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to facilitate tutor assignments and create a record of
tutors' activities |
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to associate lab hours with specific courses and sections,
and |
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to assign a temporary day pass so a student can use a
course lab that is not linked to any class the student is currently attending. |
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The maximum number of check-in times per day can be established
(between 1- 9, or unlimited) to delineate how often a student may check in and out of the same student service. |
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A filter can be established to block certain "students: access to
selected services. |
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A program filter can be established to allow only certain types of
students to use SARS·TRAK to book appointments, use the walk-in feature, or to check-in/check-out of specified student services. |
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Integrates with Early Alerts (SARS·ALRT). |
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Works with all versions of Microsoft SQL Server database. |
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Includes built-in interfaces with Datatel, PeopleSoft, and SunGard
Higher Education's Banner Digital Campus. |
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System can support foreign country information.
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Student Use Features:
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Students can select from a list of reasons when checking in for a
service. |
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Students can select from a list of current classes when checking
into a class-related lab. |
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Students can view their own lab attendance totals when checking in.
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Students may print appointment reminders after making appointments
using SARS·TRAK. |
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In tutoring centers, after a student checks in, a tutor can select
the student to be seen, at which point the system re-sets the start time. The student must check out using SARS·TRAK in order for the
duration of the activity to be accurately recorded in the student's history.
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Reporting Features:
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19 standardized reports are available. |
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Reports can be viewed on screen, printed or exported. |
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Reports support time calculations based on the 60-minute hour, as
well as the Carnegie unit (50-minute hour). |
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Reports include usage by student, by time of day, by visit, for a
day, by reason and/or classes; excess lab hours; number of visits and elapsed time; and more. Report also include usage by tutors and certified
supervisor hours. |
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End-users can create their own reports using a third-party reporting
tool.
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Text Messaging Add-on Component:
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Available for the following notifications: |
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to send a message if a student has not yet met the
required lab hours for a class |
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to send a message to a student when the maximum lab
hours have been met or exceeded, and |
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to send confirmation messages (appointment reminders)
to students who use SARS·TRAK to make an appointment.
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PC·TRAK Add-on Module:
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Available for use specifically in computer labs, PC·TRAK
tracks the amount of time a student spends using a specific computer in the lab, as well as the class or reason that is associated with the
student's computer use. |
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PC·TRAK includes PCˇTRAK Control, which allows a system
administrator to view all active sessions, cancel or restore session time limits, cancel or restore maximum session counts, send messages to
current users, and end sessions. |
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PC·TRAK integrates with Windows log-in to eliminate the
student's need to sign-in to PC·TRAK in order to use a PC. |
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PC·TRAK automatically logs student out of a lab when a
student signs out, so the PC is ready for the next student.
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SARS·TRAK Benefits
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A single system can operate any number of service entry points. |
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Frees staff from the need to schedule and register students,
notify advisors of student arrivals, and track the duration of student activity. |
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Ensures reporting of all student use of designated services
(including not only number of visits, but also the amount of time expended on each non-appointment activity), resulting in maximized
reimbursement to the college.
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SARS·TRAK System Requirements
SARS·TRAK and PC·TRAK are installed on a server and accessed by client computers.
For the Text Messaging option, colleges must have text messaging hardware and a text plan that we support. Contact us for more information.
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Software:
SARS·TRAK is written in Microsoft Visual Basic 6.0 and uses ADO/ODBC to access its database. SARS·TRAK has been tested and deployed with
Microsoft SQL Server. Several different third party OCXs are used to enhance the capability of Visual Basic.
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Client Workstation (Minimum System Requirements):
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| Operating System: |
Windows XP, Vista or Windows 7 |
| Computer: |
Pentium IV 600 MHz or higher |
| Memory: |
At least 1 GB of main system memory |
Disk Space:
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At least 35 MB of hard disk storage
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File/Database Server (Minimum System Requirements):
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SARS·TRAK works with any Windows-compatible network. It has been successfully tested on Novell, Windows 2000 - 2008
Server operating systems with Microsoft SQL Server. The system has an initial requirement of 35 megabytes of disk space per application, but requires
additional disk space as the data stored in the system grows.
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The SARS·TRAK Package
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SARS·TRAK includes:
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One SARS·TRAK site license usable by an unlimited number of
departments, and even branch campuses, of a single college/university |
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One copy of SARS·TRAK software |
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One copy of SARS·TRAK documentation |
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On screen help integrated within SARS·TRAK |
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One full year of SARS·TRAK upgrades |
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One full year of support via phone, fax, e-mail or internet
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PC·TRAK includes:
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One PC·TRAK site license usable by an unlimited number of
departments, and even branch campuses, of a single college/university |
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One copy of PC·TRAK software |
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One PC·TRAK chapter to add to the SARS·TRAK User Manual |
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On screen help integrated within PC·TRAK Control |
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One full year of PC·TRAK upgrades |
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One full year of support via phone, fax, e-mail or internet |
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©2010 SARS Software Products, Inc. All rights reserved.
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